Grants Coordinator

Grants Coordinator
Location: Nairobi, Kenya
Reports to: Chief Medical Officer (CMO)

Penda Health: Who We Are

At Penda Health, we’re on a mission to provide high-quality, affordable healthcare to the mass market in Kenya. We are a rapidly growing social enterprise, blending people, technology, and innovation to deliver exceptional care to over 1,000 patients daily across 16 branches in Nairobi.

Our work is fueled by a passion for making healthcare better for everyone. One of the ways we do this is through impactful grant-funded projects that align with our core mission—whether it’s building cutting-edge digital health tools, improving the quality of care through AI, or driving maternal and child health initiatives.

This is where YOU come in. We’re looking for a highly organized and driven Grants Coordinator to help us secure and manage the funding that enables these incredible projects. This role is perfect for someone who thrives on juggling multiple projects, loves collaborating with diverse teams, and gets excited about driving impact through grants.

What You’ll Be Doing

As the Grants Coordinator, you’ll be the CMO’s right hand in all things grants. Your role will span the entire lifecycle of grants—from sourcing opportunities to drafting budgets, tracking projects, and ensuring everything stays on track.

Here’s what success looks like:

1. Own Grant Processes (and Keep Us Organized!):
   • Join all meetings with funders and partners, taking detailed notes and managing follow-ups.
   • Respond to funders and partners promptly, always within 24 hours, to build strong, lasting relationships.
   • Manage grant project trackers and timelines, chasing down deliverables across departments to ensure nothing falls through the cracks.
2. Grants Development and Management:
   • Collaborate with the CMO to draft compelling proposals (don’t worry, we use LLMs to help with writing!).
   • Create budgets that align with both Penda’s operational needs and funder guidelines.
3. Reporting and Compliance:
   • Ensure timely, accurate reporting to funders, meeting all their requirements without a hitch.
   • Work with our finance team to track grant spending and ensure budgets are on point.
4. Internal Alignment:
   • Translate lofty grant ideas into operationally feasible plans that align with Penda’s mission and goals.
   • Act as the bridge between funder expectations and internal realities—ensuring everyone is on the same page.

Who We’re Looking For

You’ll be a great fit for this role if:

• You’re a Master Organizer: Nothing slips through the cracks on your watch. You can juggle multiple projects, track deadlines like a pro, and follow up with just the right mix of persistence and charm.
• You Understand Grants: You know how to create a budget, manage reporting, and align projects with funder expectations. Bonus points if you’ve worked on large grants ($500K+)!
• You’re a Great Communicator: Whether it’s emailing a funder, following up with a teammate, or presenting project updates, you do it with clarity, professionalism, and a touch of warmth.
• You’re Proactive and Independent: You anticipate needs, solve problems before they arise, and don’t wait for someone to tell you what to do next.
• You Get Penda: You understand our mission, share our values, and are excited about helping us deliver world-class healthcare to the people who need it most.

What You’ll Need to Succeed

• 3–5 years of experience in grants management, fundraising, or program coordination.
• A track record of working with budgets and aligning them with organizational priorities.
• Experience managing relationships with funders or external partners.
• Basic knowledge of healthcare systems, digital health, or global health is a bonus but not required.
• Proficiency with tools like Microsoft Office, Google Workspace, and basic project management software.

Why Join Penda?

• Make an Impact: Your work will directly contribute to projects that improve healthcare for thousands of people.
• Be Part of a Great Team: You’ll work closely with the CMO and collaborate with some of the brightest minds in healthcare and innovation.
• Grow with Us: This is a growth-oriented role with plenty of opportunities to expand your skills and responsibilities.

Application Process

If you are excited and meet the above qualifications, please apply. Applications will be reviewed on a rolling basis.